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The OAS Annual Scientific Meetings are attended by anesthesiologists, CRNAs, ophthalmologists, AAs and RNs from around the world.  

Join these 100+ professionals to showcase your services, generate valuable leads, cultivate relationships with loyal customers, and build your brand!


Exhibit Booth

Sign up expires January 22, 2024 or until sold out!

(1) 6' Skirted Table
(2) Representative Badges
(2 Chairs)
WiFi Connection
 Program and Website Listing
 Pre and Post Attendee List

(1) 6' Skirted Table
(2) Representative Badges
(2 Chairs)
WiFi Connection
Program and Website Listing
Pre and Post Attendee List
Inclusion in Bingo Card
Bag Insert

Booth Placement

Exhibit booths are placed in the prefunction outside of the general session room. 

Find the diagram here

Exhibit Agenda

Friday, February, 9, 2024

Move in Thursday after 7pm. NOTE the space cannot be locked so keep valuables in your guest room. 

 7:30 AMBreakfast 

10:30 AM

12:15 PM Lunch with Attendees
 1:15 PM Dessert
3:15 PM  Break 
5:15 PM Opening Reception 
6:00 PMDinner on Own 

Saturday, February 10, 2024

 7:30 AM  Breakfast 

10:00 AM 

11:30 AM  Lunch with Attendees
12:30 PMDessert
3:00 PM   Break 
6:30 PM

Puttshack dinner and games

Separate Add On

Breakdown is after the 3PM Break


After you purchase your booth, extend your visibility by creating name recognition.

Presentation & Networking

15 Minute Non- CME presentation during Lunch on Friday and Saturday. $2,500 each

Enjoy dedicated time with meeting attendees when there are no other competing events.  Use this time to feature product and industry insight. This presentation will take place during the Lunch hour on Friday or Saturday. The final schedule will be finalized by OAS. 

Puttshack Dinner and Golf on Saturday from 6:30-8:30pm, the group heads out to play fun games and enjoy dinner together at Puttshack Houston. Sponsors can participate two ways:

  1. Buy individual Ticket at $150 each
  2. Host a team of 6 (including yourself) for $750. This is a prime opportunity to have personalized comradery with 5 astute individuals. 

Enhance Your Brand

Logo Lanyards- $1,500

Your company’s name and logo will be proudly displayed on the meeting lanyards. All attendees will receive a lanyard to hold their name badges. This is great for name recognition.

Must confirm by 12/21/23

Logo Tote Bags- $1,500

Your company’s name and logo will be prominently placed on the front of each of the official meeting bags. These bags will contain meeting essentials such as the program agenda, handouts, exhibit directory, and other valuable resources. This is great for name recognition! 

Must confirm by 12/21/23

Logo Water Bottles- $1,500

All attendees will receive a water bottle to refill throughout the conference with your logo. 

Must confirm by 12/21/23

Logo Meeting Pens- $1,500

Have your company’s name and logo on all official Meeting pens!  Each attendee will receive a pen in their conference bag throughout the meeting.

Must confirm by 12/21/23

Bring Your Own Sign- $1,000

Already have something created that’s informative and appealing?  Bring it along!  Your standing signs will be placed in the hallways, lobby, elevators and foyer spaces for all to see! Sponsor provides the banner stand with a banner.  OAS must approve all signage.  It cannot exceed 4’ wide. 

Bag Inserts- $1,250

All attendees receive a free tote bag at registration. With this sponsorship, you can distribute your brochures, flyers, pamphlets, notepads, etc! (Note: You are responsible for creating, producing, and shipping all materials to OAS. We will then place the item in each bag). 

Bingo Cards- $150

All attendees will receive a bingo card in their meeting bags. To qualify for the grand prize, attendees will need to visit each company on the card and get it stamped by a booth representative.

Banner Ad on Website- $500

Submit an ad.  It will be live on the main event website for three months. Attendees continue to access the website even after the event to retrieve presentations and accreditation.

Syllabus Advertising

All attendees will receive a copy of the official meeting program notes, including agenda information, hotel maps, exhibit hall map, etc. Leave a lasting impression with this take-home item by having your company ad in their hands! 

  • Full Page  $500
  • 1/2 Page $350

Additional Exhibitor Attendee- $350 each



Deliver to: Gloria Robinson, Events

For: <Onsite contact name>, <Company>

OAS Conference 2/9-2/11

Le Méridien Houston Downtown

1121 Walker St,

Houston, TX 77002


Plan to bring any outbound shipping labels. The hotel has regular pickups with UPS and Fedex. Any other services will need to be called in for pickup by your onsite staff. 

Audio Visual

All tables will be near an outlet on the wall. 

At most, plan for an extension cord if needed. 

Any other AV Needs, reach out to 

Jason Osborne

Director, Event Technology



M +1-832-296-4535


These terms and conditions represent the contractual agreement between the Organizer and the Exhibiting and/or Supporting Company.

The Ophthalmic Anesthesia Society is a non-profit organization.  The exhibits complement the professional meetings and clinical sessions by enabling registrants to evaluate the latest developments in equipment, supplies, and services relevant to patient care. OAS does not endorse any of the products or services related to the exhibits that have been accepted for display and sale during the meeting.

CONTRACT SUBMISSION: You must submit a 50% deposit with all contracts.  This amount will be applied to the full fee.  The balance must be paid by January 9, 2024

CONTRACTS AFTER January 9, 2024: Your contract must be accompanied by full payment for processing your application. 

CANCELLATION: Full refunds, less a 25% processing fee for space canceled, will be granted.  All refunds must be requested in writing and postmarked on or before January 9, 2024—no refund for booth space or advertisements canceled after this day will be granted. 

TERMS & CONDITIONS: Exhibits and advertising are allocated on a first-come, first-served basis, and you must be an approved vendor.  Exhibit booths are not to be split between companies, with one booth per company.

Exhibitors: I understand that OAS, relying on my promise to pay for exposition space, will remove the space from the inventory it has reserved with the Convention Center for use by exhibitors.  I also understand that OAS, relying on the promise of exhibitors to pay for space, has agreed to pay the Convention Center for all space reserved for exhibitors, including space that is not used.  I further understand that OAS's reliance on my promise to pay creates a legal obligation on my part to pay the agreed-upon amounts, including applicable cancellation fees, as set forth herein.

Supporter: I understand that OAS, relying on my promise to provide support, will go forward and incur significant costs in preparation for the event.  I understand that if I do not pay as promised, OAS will still have to pay these costs.  I understand that OAS's reliance on my promise to pay creates a legal obligation to pay OAS the agreed-upon amount, including applicable cancellation fees, as set forth herein.

EXHIBITION REGULATIONS: Exhibitors are not to share with others any space allotted to them without prior written consent by OAS.  The Organizer reserves the right to adjust the layout or limit the space allotted to each Exhibitor/Supporter, postpone the exhibition, or transfer it to another site if unforeseen circumstances warrant such action.  Should any contingency prevent the holding of the exhibition, the Organizer will not be held liable for expenses incurred other than the cost of exhibit space rental fees.

CONTINUEING MEDICAL EDUCATIONThis activity has been planned and implemented in accordance with the accreditation requirements and policies of the Texas Medical Association (TMA) through the joint providership of Texas Pain Society and Ophthalmic Anesthesia Society. The Texas Pain Society is accredited by TMA to provide continuing medical education for physicians.

As an accredited CME provider, the Texas Pain Society is governed by the Accreditation Council for Continuing Medical Education’s Standards for Commercial Support of Continuing Medical Education.  By these Standards, OAS has established the following policies for commercial exhibits held in conjunction with its educational activities:
  • Arrangements for exhibits may neither influence planning nor interfere with the presentation of the educational activity.
  • Commercial/promotional materials may not be displayed or distributed in the same room immediately before, during, or immediately after the CME activity.
  • Representatives of commercial supporters and exhibitors may attend the CME activity if they wish but may not engage in sales activity in the room where the educational training is held.
  • As the accredited CME sponsor of this educational activity, the Texas Pain Society requires all exhibitors to disclose, through signage at exhibit booths, the FDA status of the medical devices or pharmaceuticals displayed.

Sales and advertising may not occur during scheduled CME sessions in the General Session room.  Industry representatives shall not influence CME content in any way.  Companies should never approach planning committee members or faculty to discuss the planning, presentation, or evaluation of the CME content. 

CONDUCT: Conduct deemed unprofessional or disruptive to the meeting will result in the vendor being removed from the ha, ll, and the vendor will be prohibited from exhibiting at future meetings.

Exhibitors with aggressive sales tactics are not allowed under any circumstance.  Should an exhibitor representing any of these categories be found on the exhibit floor, they will be removed immediately with no refund of funds paid. 

Literature Distribution Circulars may be distributed only within the space assigned to the Exhibitor distributing such materials.  No advertising circulars, catalogs, folders, or devices shall be distributed by exhibitors in the aisles, meeting rooms, registration areas, lounges, or grounds of the host facility.  Trade publishers are prohibited from soliciting advertising during the exhibition.  Trade publications may be distributed from their booth upon request only.

LIABILITY: To the fullest extent legally permissible, Exhibitor agrees: (i) it shall be fully responsible for paying for any damage to property owned by the Hotel, their affiliates, or any of their respective owners or managers that results from any act or omission of Exhibitor; (ii) to defend, indemnify and hold harmless, Hotel and their respective owners, managers, officers or directors, agents, employees, subsidiaries and affiliates, from any damages or charges resulting from Exhibitor’s use of the property; and (iii) its liability shall include all losses, costs, damages, or expenses arising from, out of, or because of any accident or bodily injury or other occurrences to any person or persons, including the Exhibitor, its agents, employees, and business invitees.


Where is the conference/hotel located?

How do I reserve my hotel room for the conference?

How do I register?

How many badges come with my exhibit space?  Can I get more?

  • All booths come with (2) Badges. If you would like to add more, they can be purchased for $350 each through the registration process.

How do I enhance my brand? 

What if I have specific questions?

  • If you need any additional information, or if we may be of assistance to you in any way, please contact us at 414-359-1628 OR info@eyeanesthesia.org 

What is my booth number?

  • Exhibit booths are placed in the prefunction outside of the general session room. Booth numbers are assigned based on your level of participation and provided after January 15th. 

What if I need to cancel my registration?

  • Cancellation after January 9, 2024 will result in a full 100% charge. If you cancel prior to January 9th, a 25% processing fee is due. Please let us know as soon as possible.

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